All items of equipment with a purchase price greater than £2,000 will be allocated an Asset Register number. The Purchasing Office is responsible for maintaining records of each individual piece of equipment. The Purchasing Office will issue a sequentially numbered green metallic label which should be stuck to the piece of equipment.
Financial Auditors visit the Department on a 2-3 year cycle and may ask to be shown selected pieces of equipment, chosen at random from the asset register. It is therefore extremely important to notify the Purchasing Office of any changes in the location of equipment, even within the Department, as the Asset Register must be kept up to date.
Permission and agreement has to be made with the H.o.D. and the Departmental Administrator before any item of equipment is transferred to another department or Institute. Please, and return to the Purchasing Office.